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Centre for Biological Engineering

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    Centre For Biological Engineering

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    • Module Noticeboard Forum
    • CBE Communication Forum
      Not available unless: You belong to any group
    • Gas Cylinder Training URL
      Students must
      Mark as done

      There is a recap of key sequence at ~25-27 minutes

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    Welcome to the Centre for Biological Engineering

    The CBE facility is a self-contained, Containment Level 2 Laboratory Unit.

    The CBE Laboratory Unit is a shared multi-user facility. The primary purpose of the Unit is translational research aimed at the generation of new medical therapies and healthcare technologies with a particular focus on manufacturing and bioprocessing.

    Much of the work in the Unit involves biological material. The Unit has therefore been designed as a controlled environment and operates under a Quality Management System to both be compliant to the necessary regulations, to ensure research quality and relevance and to protect research materials

    • Centre for Biological Engineering Book
    • Campus Map File
    • CBE Contacts List File
    • Material Transfer Agreements Folder
    • CBE First Aiders and Fire Marshalls File
    • Mental Health First Aiders Page
      Students must
      Mark as done
    • CBE Asset Register File
    • CBE Leavers Checklist File
      Students must
      Mark as done

      Please complete the checklist ahead of you leaving the university to ensure all handovers have been completed.

    • CBE New Starter Checklist File
      Students must
      Mark as done

      Please use this checklist for guidance to help you when you first join the CBE team

    • CBE Deep Clean Procedures Folder
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      Mark as done
    • CBE Alarms and Response Procedure File
      Students must
      Mark as done

      The CBE has a wide variety of different equipment and systems which will alarm if an issue or fault is detected.

      The attached gives a summary of the types of alarm in the CBE and how you should respond to them. 

    • Occupational Health Folder
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      Mark as done

      All the information you need can be found at:


      https://www.lboro.ac.uk/services/hr/support/occupational-health/

      Sarah van Zoelen

      Occupational Health and Wellbeing Manager

      01509 222851


      Sarah Sargeant

      Occupational Health and Wellbeing Administrator

      01509 222850


    • CBE Equipment Asset List and Maintenance Record sheets ( updated September 2020) File
      Students must
      Mark as done
    • Students must
      Mark as done

      Information on Biosafety and Biological Safety Cabinets.

      In the CBE we have two types of BSC's Ducted and recirculatory.

      Different Class II cabinets have different means of cabinet exhaust. Some cabinets

      may exhaust filtered air directly back to the laboratory, while others may exhaust air through a

      dedicated ductwork system to the external environment

      A biosafety cabinet (BSC)—also called a biological safety cabinet or microbiological safety cabinet—is an enclosed, ventilated laboratory workspace for safely working with materials contaminated with (or potentially contaminated with) pathogens requiring a defined biosafety level.


      The primary purpose of a BSC is to serve as a means to protect the laboratory worker and the surrounding environment from pathogens. All exhaust air is HEPA-filtered as it exits the biosafety cabinet, removing harmful bacteria and viruses.[2] ] However, most classes of BSCs have a secondary purpose to maintain the sterility of materials inside (the "product").

      Principles of operation use motor driven blowers (fans) mounted in the cabinet to draw directional mass airflow around a user and into the air grille - protecting the operator. The air is then drawn underneath the work surface and back up to the top of the cabinet where it passes through the HEPA filters. A column of HEPA filtered, sterile air is also blown downward, over products and processes to prevent contamination. Air is also exhausted through a HEPA filter, and depending on the Type of Class II BSC, the air is either recirculated back into the laboratory or pulled by an exhaust fan, through ductwork where it is expelled from the building



    • CBE TEAM Meeting Minutes Folder
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      Mark as done
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    Standard Operating Procedures

    The CBE has a catalogue of  Standard Operating Procedures for Laboratory Equipment and Laboratory Operational Procedures 


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    Biological /GMO Risk Assessments

    Any work involving biological material requires a Biological Risk Assessment .These must be written and approved before work can begin.

    Risk Assessment template  forms can be found at https://www.lboro.ac.uk/services/health-safety/forms/

    All Biological Risk Assessments must be reviewed and signed  by your supervisor before being sent to for approval. Please ensure all relevant parts have been completed fully. Failing to do so could lead to delays in the approval process.

    Hazard Group 1 - These can be reviewed and approved by designated  people  within the CBE .

    Hazard Group 2 - These must be reviewed by Carolyn or Kul before being sent to  Julie Turner/peer review for approval.

    GMO - These must be approved by  Julie Turner/peer review

    Please ensure you include the laboratory manager on any correspondence to ensure we know what assessments have been sent for approval and ultimately what material is coming into the facility.

    Please ensure the laboratory Manager receives a copy of the approved signed copy.

    In this section will be posted a copy of all approved Biological Risk Assessments. They will be uploaded here when we receive them.( Please let us know if the information held in the risk assessments is confidential and therefore will not be made public)

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    COSHH

    All hazardous material must have a COSHH Risk Assessment


    Risk Assessment  template forms can be found at : https://www.lboro.ac.uk/services/health-safety/forms/


    You must complete the COSHH Risk Assessment before the material is bought. This is to ensure we have the correct storage conditions/PPE available.

    Please ensure you have completed ALL sections of the COSHH form correctly. Failing to do so may lead to delays in the approval process. Ensure you have  included the location where the work will take place and your supervisor has signed it.

    Once you have completed the COSHH Risk Assessment this must be sent, along with the SDS to the following E-mail address for approval:


    Shared.ws.safety <shared.ws.safety@lboro.ac.uk>


    Please ensure you include the laboratory manager and Technician on the E-mail so we are ware what has been sent for approval.


    Please ensure that the laboratory manager and CBE technician  receives an approved signed copy of the COSHH when it is returned to you.


    All approved COSHH will be placed in this section.

    It is your responsibility to ensure COSHH Assessments are written for the material you bring in.

    It is your responsibility to read the COSHH Assessments for the material you use.

    Material Data Sheets guidance  can be found at: https://learn.lboro.ac.uk/pluginfile.php/1095404/mod_resource/content/3/Material%20Safety%20Data%20Sheets%20Explained.pdf


    Message from Wolfson Safety Officer -  Risk Assessment Process 

     

    As you know, as part of various University H&S Policies we must undertake Risk Assessments. It is also good practice to do this. Risk Assessments help us to understand and consider Risk, to remove or reduce it, to manage the Risks to acceptable safe levels by using guards, interlocks PPE etc. They should be used to confirm standard lab and equipment operating processes, new facilities, new Research Rigs, Student projects, new work activities, order items (COSHH, Lasers) etc.

     

    The University has a standard Risk Assessment Form  The most up to date version is stored under the following link in the Schools Information Workspace (Link \\ws3.lboro.ac.uk\ws-schoolinfo\Health and Safety & Fire Assembly ).

     

    Whatever your need for a Risk Assessment is, you are asked to complete this get it signed by your supervisor and send it to the School’s central Email Address: shared.ws.safety@lboro.ac.uk for School Review and approval (if compliant). Several School staff have access to this Shared email, and they will then review the assessment and either approve it or ask for more information. This can be an iterative process if there are not enough details for the Risks to be identified.

     

    In doing your Risk Assessment you must include a Method Statement (use the tab for this purpose), only when you tell us the Method Statement of what you are doing can your supervisor and the Wolfson Assessment team sensibly consider your Risk Assessment for Approval.

     

    You can do the Risk Assessment separately or as a Group if there are many potential risks or disciplines involved. Please do it in enough detail to address all reasonable risks.

     

    Ensure equipment is used correctly and maintained in an efficient state and good working order and that Risk assessments are reviewed and updated regularly, when significant changes occur or following an incident.

     

    Please also do allow enough time for your supervisor to sign this off and then for the Wolfson Assessment team to sensibly consider your Risk Assessment for Approval.

     

    I hope this clarifies the process. If you do have any questions then please contact any of the Wolfson Risk Assessment Team ( David Green, Keven Smith)

     



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    Human Tissue Authority

    The Centre for Biological Engineering comes under the University Human Tissue Authority  Research License. Therefore we have to be complaint to the regulations set out by the HTA.

    If you want to work with HTA relevant material you need ensure you complete the specific training and documentation.

    Please refer to the HTA Checklist


    University HTA Training Modules 

    The new University HTA Training  has now been moved onto a LEARN online platform. People should access using the link below & should be able to enrol themselves onto it to take the modules.

    https://learn.lboro.ac.uk/course/view.php?id=26509


    Although the title is ’Training for Research involving  human participants’ this HTA training covers all aspects of HTA & should be undertaken  by all those intending to  work with human relevant material or those requiring a refresher ( every two years).

     

    I have included a screenshot below of the four modules ( below)

     

    • Karen Coopman ( University Designated Individual for HTA)  has advised that students working in labs who are not directly undertaking research with human tissue, but still need to be aware of human tissue research should take the usual MRC training, but students undertaking direct research activity with human tissue MUST take the usual MRC training and the 4 HTA Loughborough University training modules, Each has an assessment at the end, which after successful completion enables a certificate for individual training records.

     

    As Departmental Quality Manager for HTA for the CBE  please could you send me a copy of the certificate so I can add to your HTA training files for audit purposes.

     

     

     


    For more HTA information go to:

    https://www.hta.gov.uk/

    More information on  how to check your HTA knowledge can be found at: https://www.hta.gov.uk/test-your-knowledge-hta-legislation

    MRC Human Tissue  E-Learning ( copy these links) 

    https://mrc.ukri.org/research/facilities-and-resources-for-researchers/regulatory-support-centre/human-tissue

    https://byglearning.com/mrcrsc-lms/course/index.php?categoryid=1


    Go through the module and then do the assessment. A copy of the certificate needs to be sent to the CBE Quality Manager.





    University Compliance  Quality Manual

    https://www.lboro.ac.uk/media/wwwlboroacuk/content/universitycommittees/ethicsapprovalshumantissuesub-committee/University_HTA_licence_Compliance_Quality_Manual.pdf


    Local CBE HTA Training 

    Please arrange with Carolyn/Kul 

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    CBE Safety Induction Training

    Welcome to the CBE Safety Induction Training

    In order for you to be able to be given authorised access to the CBE CL2  laboratories ( including T208 in the Wolfson School) you will need to complete the training induction.

    One of the first things that needs to be done is to arrange a meeting between you, your supervisor and one of the laboratory managers. At this meeting we can discuss your project, the risk assessments you need to complete and the training you require.

    Training

    There are several elements to this which are listed in the checklist.

    All the training materials , including the training record, can be found in this section.

    Order of events for training:

    i)Initial meeting

    ii)Start to complete first two pages of the  Training Record

    iii)Read the Mandatory  Standard Operating Procedures/Risk Assessment  and other relevant documentation

    iv)Watch the Risk Assessment  training presentation ( Do not watch as slide show due to attached notes for the slides)

    v)Watch the CBE Safety Training Induction presentation ( Do not watch as a slide show due to attached notes for the slides)

    vi)Attend the practical Training ( date will be arranged at initial meeting)

    v) CBE induction Training quiz

    You must get 80% to pass  the quiz so it is very important you carefully watch the presentation, listen carefully during the practical training and read all the recommended reading material given.

    vi)Submit Training file to lab manager

    vii)Attend CBE Procedures workshop  with one of the lab managers  ( date will be arranged and be communicated to you)



    • CBE Safety Induction Training Record File

      Training record for all new staff/students who wish to obtain authorisation to work in the CL2 CBE labs.

    • Hepatitis B and Biological Agents Form File
    • Mandatory Reading: CBE Safety Induction Standard Operating Procedures ( SOPS) Folder
      Students must
      View

      MANDATORY TRAINING

      These are the SOPS and Risk Assessments  you need to read as part of the CBE safety induction Training .

      If you will be working with the cryostores/Liquid Nitrogen you MUST read the Risk Assessment and SOP.

      If you will be working with the Autoclaves you must read the risk assessment and SOPs.

      You also need to read the University Biological Safety Policy . Here is the link : Biological Safety Policy | Health and Safety Service | Loughborough University

    • CBE Safety Induction Training Presentation Folder
      Students must
      View

       MANDATORY TRAINING 

      CBE Safety Induction Training presentation

      This is a power-point presentation which covers various aspects of safety induction training and local procedures for the Centre for Biological Engineering Containment Level 2 Laboratories.

      You need to watch the presentation carefully but you can watch it as many times as you like.

      You need to ensure you also attend the practical training before attempting the quiz.

      It will take around 45/60 minutes to watch to ensure you digest all the information  so please allow yourself enough time.

      There are notes to accompany some of the slides in the  presentation so please watch in a format which allows you to see them as you look at the slides.

    • CBE Risk Assessment Training Presentation File
      Students must
      Mark as done

      MANDATORY TRAINING 


      Guidance on different types of Risk Assessments in the CBE 
    • CBE Induction Training Quiz 2
      Students must
      Receive a grade
      Receive a passing grade

      MANDATORY TRAINING ASSESSMENT 


      CBE Induction Training Quiz.


      Based on the CBE Training and SOPS.

      Please ensure you have watched the CBE induction presentation, read the relevant SOPS and attended the practical training before you attempt the quiz.

      The Quiz will be opened once the scheduled training has been completed.


      You must get 80% to pass

      If you do not obtain 80% please ensure you watch the presentation again or re-read the SOPs before you attempt the quiz again.

    • CBE Practical Training Book
      Students must
      View
    • Safety Documentation Training File
      Students must
      Mark as done


      Guidance for completing the safety documentation ( Process Risk Assessments and COSHH)

    • Guidance notes Folder
      Students must
      Mark as done

      Information that aids in the safe use of equipment.

    • Training Videos Folder
      Students must
      Mark as done
    • Code of Practice for Chemical Carcinogens File
      Students must
      Mark as done
    • CBE Code of Practice File
      Students must
      Mark as done
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    Process Risk Assessments

    A Process Risk Assessment must be written for any new process or new piece of equipment.

    Risk assessment template  forms can be found at: https://www.lboro.ac.uk/services/health-safety/forms/

    These need to be sent to the Safety Officer for approval.

    Please ensure the Laboratory Manager receives a copy of the signed approved assessment.

    The completed assessments will be posted in this section.

    It is your responsibility to ensure you complete these assessments and get them approved before work commences.

    It is your responsibility to ensure you have read the risk assessments your work is involved with.


    Message from Wolfson Safety Officer-  Risk Assessment Process


    As you know, as part of various University H&S Policies we must undertake Risk Assessments. It is also good practice to do this. Risk Assessments help us to understand and consider Risk, to remove or reduce it, to manage the Risks to acceptable safe levels by using guards, interlocks PPE etc. They should be used to confirm standard lab and equipment operating processes, new facilities, new Research Rigs, Student projects, new work activities, order items (COSHH, Lasers) etc.


    The University has a standard Risk Assessment Form (I have attached the latest one v2.19 for your information and use). The most up to date version is stored under the following link in the Schools Information Workspace (Link \\ws3.lboro.ac.uk\ws-schoolinfo\Health and Safety & Fire Assembly ).


    Whatever your need for a Risk Assessment is, you are asked to complete this get it signed by your supervisor and send it to the School’s central Email Address: shared.ws.safety@lboro.ac.uk for School Review and approval (if compliant). Several School staff have access to this Shared email, and they will then review the assessment and either approve it or ask for more information. This can be an iterative process if there are not enough details for the Risks to be identified.


    In doing your Risk Assessment you must include a Method Statement (use the tab for this purpose), only when you tell us the Method Statement of what you are doing can your supervisor and the Wolfson Assessment team sensibly consider your Risk Assessment for Approval.


    You can do the Risk Assessment separately or as a Group if there are many potential risks or disciplines involved. Please do it in enough detail to address all reasonable risks.


    Ensure equipment is used correctly and maintained in an efficient state and good working order and that Risk assessments are reviewed and updated regularly, when significant changes occur or following an incident.


    Please also do allow enough time for your supervisor to sign this off and then for the Wolfson Assessment team to sensibly consider your Risk Assessment for Approval.


    I hope this clarifies the process. If you do have any questions then please contact any of the Wolfson Risk Assessment Team (Bob Temple, David Green, Keven Smith)


    Along with the above, the new style PORF issued 28/01/2019 should be used.  A number of product codes are identified and listed for special items, I have been reliably informed this will be going electronic soon but for the time being could you please use the attached form.


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    Blank Forms and Templates

    This section contains Blank forms and templates for all SOPS and other quality documentation

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    Equipment Manuals

    This section contains electronic manuals for the equipment in the CBE Laboratories.

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    Cryostorage/Cryomap

    The CBE has 8 x cryobanks and one experimental cryobank. These are maintained by the CBE technician.

    The locations within the cryobanks have been distributed between all the PI groups working in the CBE. Each group has designated racks/boxes for storing their samples. Please see the cryo-map below.



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    CAPAs, Change Request Notes

    In this section will be posted :

    Corrective and Preventative Action ( CAPA)  - A CAPA is an investigation into an event which has happened. It could be the unplugging of a freezer or full power loss. The CAPA investigates what has happened, how it may have happened and how we can prevent it happening in the future.

    Change Request Notes - These are forms to put forward a proposed change to an aspect of the laboratory. It could be physical ( movement/removal of an item), operationally ( change of the procedures).

    Both of these forms need to be written and submitted to the Laboratory Manager for review/consideration/approval.

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    Pro-Curo

    Pro-Curo is the software used for Biological sample tracking and traceability.

    Initially set up for just HTA samples this has now been rolled out to log and track all biological material in the CBE.

    All biological material held within the CBE cryobanks and freezers must be logged on Pro-curo.

    Training is provided by the Laboratory/Quality Manager.

    It is your responsibility to log your biological material and update when material is moved and disposed of.

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    Chemical Safety

    Chemical Safety is very important within any laboratory. It is important to consider not only the hazards of the chemicals while you are using them  but also appropriate storage conditions. This is why the COSHH is so important. Some chemicals are not compatible with others and presents a hazard should they be stored together.

    Important Documentation:

    University Chemical Policy

    University Chemical Storage Guidance 

    These can be found at: https://www.lboro.ac.uk/services/health-safety/policies/


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    Out of hours Procedures and Information

    The CBE Operational hours are 8am - 6pm Monday to Friday .Anything outside of this ( including weekends) is classed as out of hours working.

    Out of hours working should be for occasional, unavoidable and essential work only and should not be a regular working pattern. Work than can be done during normal operational hours in the  day (when more people are around )should be done during this time.

    Working out of hours comes with additional risk due to the potential to be lone working in the facility.

    If you are required to work out of hours you need to:

    I)Complete a general risk assessment for  Lone Working  and submit to the Safety Officer. Please do this in advance to give time for approval. Ensure you have nominated an out of hours contact and the person nominated is aware they are your emergency contact. Your nominated out of hours contact should have a good understanding of CBE procedures.Ensure you include detail in your risk assessment to describe the work you will be doing .Ensure you identify all the hazards associated with working out of hours and include how you intend to mitigate these risks.

    ii)On the day you will be working out of hours - Complete the Holywell Park out of hours register by completing the online form using the following link.

    https://www.lboro.ac.uk/services/security/out-of-hours/


    iii)Complete the out of hours book in the CBE office.

    The latter two are to ensure security are aware of who is in the building in the event of a fire.

    iv)Use the University lone working app 

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    Provision and Use of Work Equipment ( PUWER)

    Provision and Use of Work Equipment Regulations ( PUWER) apply to all work equipment. This section will look at what we need to do to comply to these regulations.

    Procurement

    Do we have the space and utilities for this equipment?

    Risk Assessment

    All  equipment requires a risk assessment to identify the hazards

    Standard Operating Procedures 

    All  equipment requires an SOP to highlight how to use the equipment, aid with training on the equipment and detail  the maintenance required to keep the equipment in good working order.

    Training

    All staff/students working on a piece of equipment must be trained adequately to use the equipment safely. This training must be documented.

    Maintenance 

    All equipment must be maintained appropriately to prolong its life and ensure it is safe to use. It is best  practice to record this maintenance  has been performed.

    Inspection

    All equipment must be inspected before use ( pre-check) and periodically by competent persons on a regular basis depending on the equipment and how often it is used. Some equipment will be required to be inspected by external parties for health and safety reasons.

    PPE

    Risk Assessments will indicate PPE to be used for specific equipment. Use of PPE must be worn when identified to protect the user. Users must wear specific PPE identified  in addition to PPE required by local rules and procedures.

    Record Keeping 

    Records must be kept for training, maintenance, inspections, audits, PAT testing, Asset Lists.

    Hired/Loaned equipment Procedures

    Hired/loaned equipment must be inspected to ensure it is safe to use. Users must be trained to use it. Agreements must be in place to ensure responsibility for maintenance of equipment.

    In-House Research equipment

    Equipment constructed in house must adhere to the same safety procedures and legislations as equipment bought in. It must still have a risk assessment, SOP, training provision and maintenance procedures. The equipment should also have a technical file related to the construction of the equipment.

    Disposal of work equipment procedures

    Equipment must be disposed of appropriately and safely. Consideration must be made to any decontamination required or hazardous parts removed. Refer to the University Sustainability Charter for more information.

    Bringing in new equipment to the CBE


    Before the equipment arrives/point of order ......

    I)Liaise with Kul, Carolyn and Bob Temple with regards to footprint, location, utilities required and potential safety considerations.


    After the equipment arrives/installed/commissioned.....



    1) Notify and Liaise with  lab managers of  date of installation/commissioning
    1)Write a R​isk Assessment for the equipment - get it approved before use.
    2)Write an SOP for the Equipment - get it approved before use
    3)Establish what PPE is required for safe use of the equipment - order
    4)Get it PAT tested and added to the Asset Register
    5)Get fully  Trained to use the equipment. Record the training.
    6)Maintain the equipment adequately to the manufacturers recommendations. Record the maintenance.





    • Provision and Use of Work Equipment Regulations 2008 File
      Students must
      Mark as done

      HSE Safe Use of Work Equipment Approved Code of Practice guidance Document to help us comply with the Provision and Use of Work Equipment Regulations 1998.

    • Students must
      Mark as done

      Under PUWER all equipment used for work is in scope. This includes pipettes, weighing scales etc.

      • CBE Work Equipment_Scope CBE Work Equipment_Scope
    • Students must
      Mark as done

      Under PUWER all equipment used for work should have a risk assessment

      • Equipment Risk Assessments Equipment Risk Assessments
    • Students must
      Mark as done

      This form needs to be completed if you intend to hire/loan work equipment. This form should be completed in advance .

      The form should stay open and live to document when the equipment is returned.

      The from should also detail any specific decontamination procedures required.

      • Hire/Loan/second hand /Modified Work Equipment Hire/Loan/second hand /Modified Work Equipment
    • Students must
      Mark as done
      • Maintenance and Inspection of Work Equipment Maintenance and Inspection of Work Equipment
    • Students must
      Mark as done

      Even though research equipment is designed and constructed in house for use in house it still has to meet with certain safety regulations. 

      You will need a Risk Assessment, operating procedure, training procedures and technical compliance file.

      • In-House constructed Research Work Equipment In-House constructed Research Work Equipment
    • Relevant University Policies Folder
      Students must
      Mark as done

      Relevant University Policies

      There are other University Policies which need to be read in conjunction with this . These can be found on the university Health and Safety pages. These can be found at: https://www.lboro.ac.uk/services/health-safety/policies

      These include:

      I)Controlling Noise at work policy

      ii)Control of Hand Arm Vibration

      iii)Driving and Transport Policy

      iv)Laser Safety Policy

      v)Use of Local Exhaust Ventilation (LUV) Systems

      vi)Manual Handling Policy

      vii)Personal Protective Equipment Policy and Guidance

      viii)Risk Assessment Policy and Completing Risk Assessments Health and Safety Guidance

      ix)Policy for the Safety Pressure Systems 

      x)Policy for the Management of the Lifting Operations and Lifting Equipment ( LOLER)

      xi)Inspection and Testing of Portable Appliances

      xii)Working at height - safe use of ladders and step ladders

      xiii)Fitness to wear respiratory equipment procedures


    • Students must
      Mark as done
      • Training and Competence _Work Equipment Training and Competence _Work Equipment
    • Students must
      Mark as done
      • Disposal Procedures_Work Equipment Disposal Procedures_Work Equipment
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    Personal Protective Equipment ( PPE)

    Wearing the correct Personal Protective Equipment ( PPE)  is an important part of mitigating against the hazards in the working environment. However, PPE should be the last line of defence and other procedures or mechanisms should be in place to eliminate or reduce any risks associated with your work before PPE plays their part.

    Provision and use of PPE is one part of the Provision and Use of Work Equipment Regulations ( PUWER) that the CBE needs to comply with.

    Risk Assessments will signpost what type of PPE is required for your work.

    CBE Mandatory PPE

    i)Howie style Laboratory coats ( fully fastened  correctly at all times)

    ii)Gloves 

    iii)Shoe covers

    iv)Safety Glasses ( mandatory when working with the cryostorage units, autoclaves, hazardous materials/chemicals or if stated in your Risk Assessment)


    Other PPE available :

    i)Face Shields

    ii)Heat protective gloves ( Autoclave)

    iii)Cryogenic gloves ( Cryostores/Freezers)

    iv)Face masks ( must be face fitted)


    PPE is only effective if you wear it and wear it correctly.


    Please refer to the University PPE policy ( Personal Protective Equipment Policy and Guidance) and the CBE Standard Operating Procedure SOP037 Personal Protective Equipement

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    Risk Assessment 'Tool Box' :Guidance

    This section is designed to provide you with help and information for completing risk assessments and routes for approval.


    University Training courses for Risk Assessments

    These can be booked via my.HR if you are staff or though the Health and Safety Office for Students.

    These include:

    Control of Substances Hazardous to Health  (COSHH) Risk Assessment

    Risk Assessment Awareness 

    Biological Safety for Laboratory Workers 

    For more information visit : https://www.lboro.ac.uk/services/health-safety/training/


    Useful University Polices and Guidance documents. Please go to the following link for most up to date policies and guidance documents.

    https://www.lboro.ac.uk/services/health-safety/policies/


    1) Completing Risk Assessments - Useful document to help you  think about how to approach risk assessments. Link below:

    https://www.lboro.ac.uk/media/wwwlboroacuk/content/healthandsafety/downloads/Completing%20Risk%20Assessments%20–%20Health%20and%20Safety%20Guidance.pdf

    2) COSHH and Risk Assessment Safety Documentation  Guide  - Useful document for step by step help to completing process risk assessments. Link below: 

    https://www.lboro.ac.uk/media/wwwlboroacuk/content/healthandsafety/downloads/Safety%20Documentation%20Guide.pdf



    Types of Risk Assessment :

    1)Biological Risk Assessment 

     Form Link -  https://www.lboro.ac.uk/services/health-safety/forms/

    2)GMO Risk Assessment

    3)Safety Risk Assessment ( Process, method statement and COSHH) - On this form you complete/tick  the relevant sections as appropriate 

    Form Link - https://www.lboro.ac.uk/services/health-safety/forms/

    4)Lone Working out of hours risk assessment

    Form Link - https://learn.lboro.ac.uk/mod/resource/view.php?id=712170 ( see CBE LEARN page under blank forms)



    Things to consider when completing your risk assessment:

    i)Have i answered all questions( parts of questions) fully?

    ii)Has my supervisor reviewed and signed it?

    iii) Have i included any supporting information? ( e.g SDS for a chemical)

    iv)Does the title tell the reviewer what the risk assessment is about?

    v)Have i considered and documented the disposal route in full?

    vi)Have i referenced any SOPS correctly? Are they for the equipment i actually use?

    vii) Can a safer alternative be used?

    viii) Is the storage facility i have stated actually available?

    xi) Have i  considered if the chemical  ( for a COSHH) is compatible with virkon? 

    x) Have i considered the impact of mixing two chemicals?

    xi)Have i thought  carefully about the spill response? What is the best thing to use? Do we have it?

    xii) Have i written down the steps in detail of what i am going to do?

    Xiii) If i have answered YES to a section or highlighted a risk  have i given enough detail of mitigation?


    Things to consider for completing out of hours risk assessments

    I)Have I named an emergency contact and does that person know they are the emergency contact?. Does this person have enough CBE laboratory knowledge to do this role?

    ii)Have I detailed exactly what I need to do out of hours including equipment used, location, approximate times, length of work?

    iii)Have I mitigated any risks highlighted?

    iv)Have myself and supervisor signed it?


    Risk Assessment Reviewer Checklist

    i)Has the Risk Assessment been signed by the supervisor?

    ii)Does it state the location of the work?

    iii)Does it cross reference other connected risk assessments?


    When should I do a risk assessment review form?


    What should I include on the risk assessment review form?

    If it is for a minor change detail exactly what the change is and state the things that will remain the same including the risks ( if risk does change a new risk assessment should be done)

    If it is to add someone new to the risk assessment you need to detail exactly what the person will/wont be doing as part of that risk assessment. You need to state the training/supervison they have/will have.


    When do I need to write a new risk assessment ? What are classed as significant changes to warrant a new risk assessment?

    Minor Revision

     

     

     A minor revision is a  change to the Risk Assessment which does not affect the risk. This could be a minor change to the location/procedure/materials used or a new person added to the project.  If a new person is being added to the risk assessment the Rick Assessment Review form must indicate exactly what the new person will/will not be doing as part of the original risk assessment. It must also detail experience and training provided to justify their addition to the risk assessment.

     

    Major Revision

     

    A significant change to a Risk Assessment will require a new Risk Assessment or major re-write of the Risk Assessment which must be re-submitted and approved.

     

    Significant changes warranting a major revision are ( by no means exhaustive) :

     

    •       1)Change to the risk of initial risk assessment

    •       2)Change of process/equipment/procedures

    •       3)Change/addition  of material used if effects the risk ( i.e addition of unscreened material)

    •       4) Change in the scale of operations

    •       5)Change of location if it effects the risk ( new facility)

    •       6)· Change in the containment conditions or control measures

    •       7)Change in the waste treatment procedures

    •       8)Changes to people responsible

    •       9) Changes to the properties ( more virulence, mobility, differences in growth/media, etc)

     

    •       E.g  With a new strain of bacteria , if the hazard group is the same as the previous strain and the new strain has similar properties to the existing one, then that is fine.  If the hazard group changes or the new strain properties are different (potentially increasing the risk) then a new risk assessment would be needed.

     


    • Example Risk Assessments Folder
      Students must
      Mark as done

      Under construction.


      These examples are designed to give you some guidance and ideas for reflection about your own work. They are not to be copied and pasted.


      Process Risk Assessment Guidance :

      https://www.lboro.ac.uk/media/wwwlboroacuk/content/healthandsafety/downloads/Safety%20Documentation%20Guide.pdf




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    Cell Culture Contamination and Mycoplasma Testing

    Cell Culture Contamination

    All Cell culture scientists have had a cell culture contamination at some point. It is a right of passage. However, it is important to be able to identify when you have a contamination and what to do about it.

    Usually cell culture contaminations are either biological or fungal ( or mycoplasma - see below).

    If you do suspect you have a contamination please seek a second opinion and take photographs of your culture if possible.

    If a contamination is confirmed you need to complete the cell contamination form and hand to the lab manager and then proceed to deal with the contamination.

    Full details and guidance can be found at ….





    Mycoplasma Testing

    Mycoplasma are the smallest free living organisms and considered to be the simplest of bacteria.They have a lack of cell wall. Mycoplasmas function as parasites in order to survive and therefore exploit their hosts cells to survive.

    Mycoplasmas are undetectable to the naked eye and optical microscopy  due to their size meaning they can go undetected for a long time. They are resistant to antibiotics. Mycoplasmas attach to the cell and fuse with the cell membrane .Once inside the cell they multiply.

    Contamination with mycoplasma cannot be visualised and it doesn't  produce the turbidity associated  with bacterial and fungal contamination. The morphological changes and changes to growth rate can be minimal.

    Mycoplasma compete with the host cells for biosynthetic precursors and nutrients and can alter DNA and RNA and protein synthesis.

    Mycoplasma Infections of cell cultures can alter your cells and skew research results which it why it is better to detect an infection sooner rather than later.

    Once a mycoplasma infection is detected in a culture it is essential that the lab is locked down to prevent the spread of the infection.

    In the CBE we perform mycoplasma testing on cells in culture to check for mycoplasma to ensure the research quality of the material.

    Internal

    We perform internal mycoplasma testing using a PCR method. This is used for cell lines with minimal provenance ( so they can be released from quarantine) and also for checking cells in culture not behaving as normal and we suspect may be infected.

    External 

    Every six months we send a random sample of cells in culture ( usually different cell lines and labs each time) to an external company for testing. 

    Mycoplasma Experience 

    http://www.mycoplasma-exp.com





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    CBE Booking System

    Due to the COVID-19 Pandemic  limitations will be placed on numbers of users allowed to work in the CBE labs and offices at any one time.

    In order for us to manage this and make it safe for everyone individual researchers must 'book' time slots with Carolyn and Kul by E-mail. You will need to book time slots for the lab you wish to work in and for H34 for any analytical work. You must also book time in the office. This will allow as many researchers as possible  to resume work while maintaining a safe working environment.

    We do appreciate experimental work  ( especially cell culture) can be unpredictable and booking slots will be challenging. You will need plan ahead and book what you think you will require. Before you book a slot is advisable to liaise with those who share the area to negotiate how you will share the area safely and discuss any possible delays that may occur. Communication will be key between those who share the area.

    All approved bookings will be notified by E-mail.

    Any conflicts will be raised to be negotiated between those involved.

    The booking sheets can be viewed in the CBE-QUAL workspace but will be READ ONLY. 

    The Booking sheet will be updated regularly for your to view availability.

    An example of what the booking form will look like can be seen in the attachments below. 


    Capacity Restrictions

    H21/H22 - 2 people max at any one time

    H23 - 2 people max at any one time

    H25 - 2 people max at any one time

    H27 - 2 people max at any one time

    H29 - 1 person max at any one time

    H30 - 1 person max at any one time

    H34- 2 people max at any one time

    CTMF - 2 people max at any one time

    T208b - 2 people max at any one time

    OFFICE GH - 8 people max at any one time

    OFFICE GG - 5 people max at any one time


    • CBE Booking Template File
      Students must
      Mark as done

      To help with booking slots in the lab/office please use attached template . This is based on a plan for the week commencing.Please ensure you have included dates if booking further  ahead. 
      Please complete and forward to myself and Kul.

      Please indicate on specific days for specified labs the approx. timings you require to use the lab/office ( e.g 9-11am) .

      H34 - I appreciate timings to use this lab are more difficult to pin-point . However, please give approximate requirements as best you can. Liaising with other users will be required at times. 

    • Example of CBE Booking File
      Students must
      Mark as done

      This is an example only of what the CBE booking form spreadsheet looks like. 

      The 'live' version can be found on CBE-QUAL workspace.

      Please use the booking template to book slots. These will be used to update the spreadsheet so you can see availability.




      Booking form can be viewed in CBE-QUAL ( read only)

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    COVID-19 Secure - CBE COVID-19 Procedures


    Latest University Information can be found at:


    https://www.lboro.ac.uk/media/wwwlboroacuk/content/healthandsafety/downloads/Social%20distancing%20Guidance%20document%20Covid-19.pdf


    Masks MUST be worn in communal areas 

    Masks should be worn  on occasions where 2m distancing may not be possible or in exceptional circumstances when additional persons may need to enter an area.

    Resuming Research in the CBE during the COVID-19 Pandemic

    In order for research to resume in the CBE certain procedures and guidelines have been put in place to ensure the CBE is COVID-19  secure for all those returning.

    These procedures and restrictions have been put in place for everyone's safety. Everyone has a role to play in ensuring our work environment is as safe by complying with the procedures.


    Firstly....


    DO NOT COME INTO THE CBE IF YOU OR A MEMBER OF YOUR HOUSEHOLD HAS COVID-19 SYMPTOMS.


    BEFORE Returning to use the CBE facility:


    I)You must read the CBE COVID-19 Risk Assessments and review form (see attached in this section ) .One for the use of the labs and one for the use of the office/kitchen. You must inform myself and Kul you have done this by E-mail and  sign a register to say you have read these on your first day back. The Register(s) will placed on the desk as you walk into the CBE office(s)

    ii)You must read the University Social Distancing  Guidance ( COVID-19) /watch the power point on LEARN. You must tick to agree you have read it. https://learn.lboro.ac.uk/course/view.php?id=14766

    iv)Lab coats have been cleaned. A clean one  can be obtained from Kul or Jen once the required reading has been done. Please ensure you provide notice of when you intend to return.

    iv)Download the new POWER APP for lone working. See attached instructions in this section.

    v)Complete the login/out  attendance sheet every time you come in and before you leave . The sheets  will be just inside the entrance to both offices.

    vi)Familiarise  yourself with the guidance and support offered by the University as you return to work and seek out support for good wellbeing  where and when  you need it. 

    1.  LU Wellbeing app for both staff and students, based on the NHS’s five steps to mental wellbeing initiative. The app provides access to techniques, such as mindfulness and cognitive behavioural therapy (CBT) that can help you to make positive changes to your lifestyle, as well as guidance through podcasts and articles. 

    wellbeing


     Staff Wellbeing website, and the University’s Health and Wellbeing blog.

    https://www.lboro.ac.uk/services/org-dev/otherdevelopment/staffwellbeing/

    https://blog.lboro.ac.uk/wellbeing/

    https://www.lboro.ac.uk/internal/staff-wellbeing/


    CBE Social Distancing and hygiene  Procedures Summary


    I)One person at a time in the kitchen area. Wash hands before using the kitchen area and wash up and take away/store cups/plates to avoid accumulation of items in shared area.

    ii)Knock and call system for using the toilet. Usual good  hygiene procedures apply 

    iii)Keep your social distance of 2m from others at ALL times. Tape has been placed in all areas to remind you of this. This includes waiting for the photocopier/waiting to use the kitchen.

    iv)The corridors do not allow for 2m distancing so use passing points and back up when required.

    v)You should still be working from home when you can and save writing up/E-mails until you get home to reduce numbers in the office. However, it is understood working in the office may be required between experiments but please ensure you indicate this on the booking form.

    vi)Wash your hands when you arrive at work and before you leave. This should be following the government guidelines of minimum 20 seconds with soap and water. Hand gel is also available by the entrance to both offices.

    vii)Door handles and other shared surfaces will be cleaned down each day.

    viii) A one way system is in place in H34. Please observe this.

    ix)Use other methods for meetings rather than face to face

    x)Good laboratory practice procedures for lab cleanliness must be adhered too. Remember the use of gloves and spraying gloves with 70% IMS in the first change.

    xi)Some laboratory areas will not have been used for some time. A thorough clean of benches and equipment will be required.

    xii)Areas will need to be cleaned down before and after use and between each user but this is general practice for CBE users anyway.

    xiii) Wearing face masks is not expected but if you wish to wear one you can. You may want to consider this if you are unable to keep the 2m social distancing in rare occasions for certain tasks. For more information on face masks please see the following link. https://www.who.int/emergencies/diseases/novel-coronavirus-2019/advice-for-public/when-and-how-to-use-masks.




    First Aiders and Fire Marshalls

    Even though there will be  limits on numbers within the CBE we have considered carefully about availability of Fire Aiders and Fire Marshalls to support the area. CBE is in a fortunate position that we have sufficient numbers of each who will be available to fulfil this duty for the majority of the time. 

    CBE First Aiders - Jen, Katie, Sammy and Jon

    CBE Fire Marshalls - Carolyn, Kul, Jen and Jon.

    However, due to the circumstances we find ourselves in there may a rare time when one of the CBE First Aiders and Fire Marshalls are not available. In order to overcome this we have obtained the contact details of First Aiders and Fire Marshalls in a neighbouring area to the CBE .( CREST). There contact details can be found below.

    First Aiders ( CREST)

    Martin Bliss           635327 

    Rachel Greenhalgh 635323              

    Farwah Bukhari    635367

    Fire Marshalls ( CREST) 

    Kevin Bass             635315

    Gianfranco Claudio   635316

    Chrispin Gogoda        635325                  

    Liam Welch           635355


    Restrictions on people in the facility

    Due to the COVID-19 pandemic the CBE numbers in the facility at any one time need to be limited. There are restrictions for numbers in each lab and the offices.

    Capacity Restrictions ( at any one time)  ( 2m social distancing applies in all areas )

    H21/H22 - Max 2 people
    H23 - Max 2 people
    H25 - Max 2 people
    H27 - Max 2 people
    H29 - Max 1 person
    H34 - Max 2 people
    H30 - Max 1 person
    Autoclave room - Max 1 
    Store room - Max 1
    Bulk Store - Max 2
    CTMF - Max 2 
    First Change - ideally one but max 2. 
    T208b - Max 2 
    Offices GH - Max 8 
    Offices GG - Max 5

    Offices 

    Social distancing must be observed. Seating should be one person in a cluster of four desks. If this is not possible people should spread out as much as possible .You should not be sitting opposite each other. Side by side may be permitted if 2m apart. In order to achieve this people may be asked to move desks or arrange attendance in the office accordingly with others.



    Booking System


    In order for us to manage the restrictions on numbers  and provide a safer working environment for everyone a booking system to use the CBE/T208b  will be in place. This gives everyone the same opportunities and enables as many researchers to return as possible but in a safe way. Requests to use the facility must come to myself and Kul via E-mail.


    1. All Bookings must come to myself and Kul via E-mail. Please use booking template ( see booking section).
    2. All approved bookings will receive an approved receipt E-mail back
    3. Liaise  with those who you share the area with before booking slots to avoid clashes.
    4. Any 'over-subscription'  will be raised with the individuals involved to negotiate and resolve.
    5. You need to book slots in a lab, H34 ( if analytical time required) and the office.
    6. It is appreciated that time in the office will be needed between stages of experiments.
    7. You will need to specify time slots when booking ( see example form on CBE LEARN page)
    8. Plan ahead
    9. It is appreciated that the type of work conducted is unpredictable and booking slots challenging but for us to manage the return of staff safely a booking system is required.  Communication will be key with those who share the area.
    10. All Bookings will be inputted by myself and Kul into the booking form. ( see below for example of booking form)
    11. The booking form can be viewed in the CBE-QUAL workspace ( READ ONLY). 
    12. The booking form will be updated regularly to show availability. 


    When our tasks don't fit with the restricted numbers in labs


    We appreciate there will be instances where the restrictions on people in a lab at any one time will cause an issue for something we may want/need to do. In these cases we have to use common sense and pragmatism while keeping safety as a priority.

    Examples:

    I) You need to use a piece of equipment in a lab where 2 other people are already working. If you require to use the equipment for a long period  of time you would  need to book time in this area and liaise with people using this area. For shorter uses of equipment you again would need to liaise with those already using the area to find out a time they may be able to 'step-out' while you 'step in'.  If you need to simply collect water from the  water purifier there is no need to book but  you would ideally do this when no-one else was in this room or come back at a time when there is space. Communication/help with your task  with those who are using the area at the time may allow you complete your task at the time as long as 2m  social distancing is adhered to. 

    ii)There are safety requirements where 2 people are needed for certain tasks e.g Liquid Nitrogen top up/use of cryostores . This can be done with the 2m social distancing with one person inside the room and one out as long as the person observing has full view.

    iii)If there is a requirement for more than the stated number to be in an area for an extended period/certain experiment then a specific risk assessment would need to be written for this identifying how the social distancing rules would still be adhered to.


    First Aider COVID-19 Guidance from Health and Safety Office 

      Please ensure that your departmental first aid kits are stocked with the correct PPE, to ensure the safety of the first aider and the person being treated.

    ·      
    https://www.hse.gov.uk/coronavirus/first-aid-and-medicals/first-aid-certificate-coronavirus.htm

    Most importantly:

    ·       PPE required for: CPR
    Call 999 immediately – tell the call handler if the patient has any COVID-19 symptoms
    Ask for help. If a portable defibrillator is available, ask for it
    Before starting CPR, to minimise transmission risk, use a cloth or towel to cover the patient’s mouth and nose, while still permitting breathing to restart following successful resuscitation
    and if available, use:
    a fluid-repellent surgical mask
    disposable gloves
    eye protection
    an apron or other suitable coverings.
    Only deliver CPR by chest compressions and use a defibrillator (if available) – do not do rescue breaths

     

    After delivering any first aid
    Ensure you safely discard of disposable items (in sealed bags) and clean reusable ones thoroughly.
    Wash your hands thoroughly with soap and water or an alcohol-based hand sanitiser as soon as possible.

    It is the department’s responsibility to ensure that all University first aid kits are properly equipped; and as people start to return to work it is vital that these items are purchased promptly








                                                                                                             

     



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    Mental Health and Wellbeing

    https://www.lboro.ac.uk/news-events/mental-health-awareness-week/blogs/

    https://www.lboro.ac.uk/news-events/mental-health-awareness-week/mental-health-support/

    The Employee Assistance Programme (EAP) provides confidential unlimited support on any matter that might be of concern to you – from mental health and wellbeing, through to legal, relationship and money matters.

    Help is given by accredited counsellors or information specialists, depending on whether the need is for emotional or practical support.

    The service is free and available to members of staff across the University 24 hours a day, 365 days a year either through an online portal or a telephone helpline.

    University Chaplaincy 

    https://www.lboro.ac.uk/services/chaplaincy/




    Winter Wellness...




    • Mental Health and Wellbeing Book
      Students must
      Mark as done

      Wolfson Mental Health First Aiders 



      Simon Fawcett  S.Fawcett@lboro.ac.uk  01509 227025  DAV 1.001 

      Sammy Wilson  S.Wilson2@lboro.ac.uk  01509 564866 MBG G02 Holywell Park 


    • Mental Health Support Resources and Contacts File
      Students must
      Mark as done

      Useful Mental Health Support Helplines 

    • Stress Bucket Book
      Students must
      Mark as done



      Ways  to empty your stress bucket:

      Keep your stress bucket from overflowing
      1. Do the things you enjoy. Make time to listen to music, read, garden, or spend time with family and friends. Do what makes you happy! 
      2. Manage your work/life balance. If work is increasing your stress levels, try to avoid long hours and additional responsibilities, and learn to say ‘no’ more often.
      3. Exercise regularly. Physical exercise can help relieve tension and relax your mind.
      4. Get support. Talk to a friend,Mental Health First Aider, doctor or counsellor. Don’t be afraid to ask for support at home, at work or in your other activities.
      5. Try relaxation. Breathing and muscle relaxation exercises can be helpful. Some people find meditation or yoga a good way to unwind.
      6. Get plenty of sleep
      7. Eat well 

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    Equality, Diversity & Inclusivity ( EDI)


    https://www.lboro.ac.uk/equity-diversity-inclusion



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    Ethics & MTA's

    Ethics - What are they & why do we need them?

    •Ethics are the moral principles that govern a person's behaviour, or how an activity is conducted. Ethics in research determine the standards that you work to and your code of conduct whilst carrying out your research work.
    •
    –Legal responsibility to ensure that ethical review has been carried out.
    •Adherence to any research licences.
    •Evidence adherence to Health and Safety Law and any associated legislation.
    •Doing things to people without their consent (even if it is in the name of science) could be classed as an assault under common law.
    •Insurance.
    •
    –Research institutions will not allow research on human participants to take place unless it has undergone ethical review.

    –Publishing houses will not publish work with human participants that has not undergone ethical review.

    Does my project need ethical clearance?

    •Discuss your project with your supervisor.

    •Do an ethics awareness form in the first instance with your supervisor.
    •
    •Give you an awareness of the ethics process, and where your project sits within this.

    •It is likely that if you are working with human (biological) samples your supervisor has already submitted the ethics application on your behalf.
    –Applications &associated processes are lengthy

    •Ask your supervisor about the ethics reference and make a note of this. This is evidence that the project you are working on has undergone ethical review.
    •
    •It is important to remember there are different ethics pathways depending on the type of work that you will be doing.
    •
    •Ethics application submitted via an electronic system.
    –LEON (Loughborough Ethics Online)

    It is helpful to be aware that ethics applications can be designated as low, medium or high risk

    Notification from Karen Coopman ( May 2022) 

    Following on from the last HTA training session and some of the questions that have been coming through I just thought I would send out a quick reminder to all of you in the CBE.

     

    Ethics: ALL projects should have an ethics checklist or quick test completed as a minimum but you may need to complete a full application depending on the nature of your work (e.g. working with a cell line or blood that has been commercially sourced is likely to be a checklist as not working with human participants but you still need to complete this check). Do also remember to do a new checklist or update if your project changes over the course of e.g. your PhD.  The checklist and info about the application can be found here: https://www.lboro.ac.uk/internal/research-ethics-integrity/research-ethics/project-need-ethical-review/. The pink box on the right hand side will also take you to an FAQ style section “ethical review” on what to do if working with e.g. military applications or animal tissues.

     

    HTA: remember to speak to your Departmental Quality Manager, Carolyn, or persons designate, Rob if you have any questions about whether the material you are working with is or isn’t HTA relevant. If you are working with HTA relevant material you should already have completed your University HTA training with myself and Donna and had local training from Carolyn but if you need a refresher on e.g. Procuro, please don’t hesitate to reach out.  Compliance with our licence is incredibly important and we need everyone to do their bit – so logging material into and out of Procuro, completing paperwork and so forth.

     

    MTAs: If you are bringing ANY material into or out of the CBE from another Institution (UK or globally) or industrial partner, whether it is a biologic, chemical, HTA or non HTA, an MTA must be in place.  See here for details of the forms (https://www.lboro.ac.uk/research/support/collaboration/) but in brief, you will need to complete a checklist first which provides either myself (HTA) or Julie Turner (non HTA bio +chemicals) information about what you are bringing in/out, why, where to, paperwork in place (e.g. ethics, consent) etc.  Once we sign this off you can then ask for the legal part, the MTA itself to be drawn up (this will cover ownership, IP, etc).

     

     

    Some scenarios:

     

    I am buying a cell line from ATCC directly:  complete ethics, a biological risk assessments and SOP008.1 Management & control of Incoming Biological Material form with certificate of analysis attached when it arrives.

     

    I am buying a HTA relevant material commercially (e.g. blood, PBMCs): complete ethics done, biological risk assessments and CBE AAT Authorisation to Acquire or Transfer HTA Material HTA  form. Once the material arrives, log in Procuro and ensure it has a unique identifier ,complete the CBE ARF Acquisition & Receipt of HTA Material Form and attach a copy of the accompanying paperwork/shipping information. Ensure your HTA training is up to date and evidenced in your training file.

     

    I am working with the University of Nottingham and they want to send me a genetically modified cell line they created: complete ethics, a bio and GMO risk assessment and MTA (checklist to Julie Turner) and complete paperwork as per SOP008.1 Management & control of Incoming Biological Material form  with any certificate of analysis attached.

     

    I am planning to work with animal tissues (whole organs or biopsies): notify Julie Turner as soon as possible - we may not have the appropriate licence in place (the animal by-product licence is very nuanced!) and application can take some time so the sooner you inform her, the better as work cannot start until this is in place.  Alongside, you will need to complete your ethics, biological risk assessment and so forth as with other materials entering the CBE.   

     

    I am already working with human material that was commercially sourced but did not complete an ethics checklist: you cannot apply for ethical approval retrospectively but will need to complete your ethical review asap using links above.

     






































































































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    Sustainability

    Please see more information at :
    https://www.lboro.ac.uk/services/sustainability/


    WEEE
    https://www.lboro.ac.uk/services/sustainability/waste-recycling/weee/

     
    WARPit
    WARPit is an online portal and reuse network which makes it easy for Schools and Departments to share surplus resources on our two campuses. Often items are thrown away in one part of the organisation when another part is in need, so if you have an item you no longer require and it is still fit for use please advertise it on WARPit. Similarly if you need an item please check WARPit before you buy new!
    This supports the University’s procurement procedures as well as the Environmental Policy and specifically the Waste Management Strategy.
    Why is WARPit beneficial?
    WARPit will help the University:
    • Spend less on Procurement
    • Spend less on often unnecessary waste disposal
    • Reduce our Carbon Footprint
    • Reduce our waste
    • Make better use of our resources
    • Support other organisations if items are claimed externally
    How does WARPit work?
    • Each School or Department will initially have one or more nominated WARPit Co-ordinators who will upload items available from and claim items for their School or Department. This is to ensure school resources and procurement budgets are co-orindated.
    • Anyone can see what’s available though by using the search facility at the top of the WARPit website.
    • Items can be uploaded for internal claims only and are always offered internally first.
    • If appropriate, items can also then be offered externally to our partner organisations (local) or the wider WARPit community
    • We are also able to claim items from the wider WARPit community
    • There is no internal cost to claim an item
    • The only external cost is the cost of collection for the items we claim
    • If an item isn’t claimed the School / Department and FADS Department can make a decision whether to re-advertise, try and store the item or dispose of it.
    • WARPit monitors the financial and carbon saving using average values for each type of item established by the portal developers.
    • Quick and easy guides for using WARPit are available on their blog.
    What items can be reused through WARPit?
    Mostly reusable furniture, fixtures and fittings, supplies and equipment and office consumables (although this can also be done through the Creative & Print online shop) Anything electrical may only be promoted internally and must be in good and safe working order. Participants have to abide by the terms and conditions stated when uploading or claiming a resource.



    Re-homing unwanted equipment

    Lots of lab equipment is sent for WEEE recycling each year which could have been used by another department & saved them money by not buying new.

    Please support the re-use of Laboratory Equipment within the University while helping us stay complaint to PUWER regulations & assisting with waste avoidance.

    Here’s how you can help…

    1)Please advertise any unwanted lab equipment using the chat function on this teams channel or Technician Community channel  to reach technicians across campus.

    2)Please complete & sign the Sustainable Labcycling Equipment Transfer Form (found below)  if you are the donor & then forward to the person who wants the item (recipient) to complete & sign the form.

    3)The recipient then keeps a copy of the completed form on file for themselves, forwards a copy to the donor & to waste@lboro.ac.k & c.l.kavanagh@lboro.ac.uk .

    4)You can also advertise equipment which is in need of repair or for parts but please ensure this is communicated on the advert & the form.

    5)You will also need to contact whoever maintains your asset lists to ensure any equipment is removed/added.

    Please see more information about  Technician led sustainability 

    Kit Catalogue 

    Loughborough University's Equipment Database (lboro.ac.uk)


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